Document Management (DMS) Systems

Document Management

What is Document Management Systems?

Document Management Software (DMS) is a category of software designed to store, manage, and track electronic documents and images of paper-based information. DMS supports critical business functions such as compliance, collaboration, knowledge retention, and operational efficiency by enabling secure access, version control, metadata tagging, and workflow automation. To ensure successful adoption, organizations should prioritize high-impact use cases such as contract lifecycle management, policy distribution, or project documentation centralization. These focused applications help demonstrate value early and build momentum for broader adoption.

Common Features

  • Document Hosting
  • Security and Access Control
  • Version Control
  • Access Tracking
  • Document Sharing
  • Editor Functions
  • Check Out Check in
  • Publication Workflow
  • Indexing and Classification
  • Searchability
  • Metrics and Reporting

Top Document Management (DMS) Systems

2025 Data Quadrant Awards

2025 Emotional Footprint Awards

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At SoftwareReviews, we take pride in recognizing excellence. Each year, we present the Emotional Footprint Awards to top-performing software products based solely on authentic user reviews, without any paid placements or analyst opinions. These awards shine a spotlight on software vendors who excel in crafting and nurturing strong customer relationships.

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Products: 14
Next Award: Mar 2026

Top Document Management Systems 2025

Product scores listed below represent current data. This may be different from data contained in reports and awards, which express data as of their publication date.

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CapLinked

CapLinked

Composite Score
7.0 /10
CX Score
6.7 /10

CapLinked is more than just document management software – setup your workspace data room in under 10 minutes, then edit, share, and collaborate on documents faster than ever before with our intuitive interface. CapLinked makes it faster, safer, and easier to manage business transactions in the cloud. CapLinked’s secure platform provides companies with easy-to-use tools for capital raises, asset sales, mergers & acquisitions, real estate deals, investor & board reporting, business development negotiations, and other types of complex business transactions.

Scorecard
Scorecard

Pros

  • Saves Time
  • Respectful
  • Acts with Integrity
  • Reliable

Cons

  • Under Delivered
  • Commodity Features

Products below are ineligible for awards due to insufficient recent reviews

ShakeSpeare® by 42DBS GmbH streamlines workflows with its tailored, all-encompassing platform. This intuitive solution consolidates crucial functions like invoicing, contract management, and order processing in a centralized space, reducing errors and enhancing control. Trusted by governments, financial institutions, healthcare providers, legal firms, and more, ShakeSpeare® integrates seamlessly with Robotic Process Automation (RPA) and Business Process Automation (BPA) plugins. Headquartered in Munich, Germany, it stands as a cutting-edge Document Management System (DMS) with a robust BPM engine, liberating organizations from administrative burdens.

Scorecard

Pros

  • Continually Improving Product
  • Reliable
  • Performance Enhancing
  • Enables Productivity
Composite Score
7.4 /10
CX Score
7.7 /10

XaitPorter is a cloud-based solution that gives you everything you need in order to create high quality documents. Everyone works on the same document, in real-time, whether in the office, at home, or on the other side of the world.

Pros

  • Helps Innovate
  • Continually Improving Product
  • Performance Enhancing
  • Enables Productivity
FileHold

FileHold

Composite Score
7.4 /10
CX Score
7.8 /10

Full-featured document management software from FileHold is feature rich, enterprise grade and affordable. Its suite of features provide for document scanning, capture, indexing, storage, search, versioning, and document workflow review and approval.

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Pros

  • Trustworthy
  • Efficient Service
  • Effective Service
  • Inspires Innovation
OpenText Corporation

OpenText Content Manager

Composite Score
7.3 /10
CX Score
7.6 /10

OpenText Content Manager helps organizations meet regulatory
and data privacy guidelines through robust content management. With three purchase options—perpetual license, subscription, and cloud managed service, you have the flexibility and control you need.

Scorecard

Pros

  • Helps Innovate
  • Reliable
  • Respectful
  • Friendly Negotiation

Fabasoft Approve merges all of the data from disparate systems and links it together, ensuring a holistic view at all times. With its integrated semantic full-text search, you’ll find the most up-to-date information – even amidst enormous amounts of data.

Pros

  • Helps Innovate
  • Continually Improving Product
  • Reliable
  • Performance Enhancing

M-Files lets you go beyond traditional document management. You can find, manage and share documents and other information such as cases, quality deviations, and audit findings across all systems and repositories and utilize any platform set-up: on-premises, cloud or hybrid. And you can benefit from smart and knowledge work automation based on artificial intelligence, all while enjoying the ease of use of one, common user interface and user experience. With four different trial solutions to choose from, you can explore M-Files in the way that best fits your business goals. Start a Free Trial: https://bit.ly/3NYze9K OR Book a Demo: https://bit.ly/4es8vNK

Scorecard

Pros

  • Reliable
  • Trustworthy
  • Unique Features
  • Respectful
Composite Score
6.7 /10
CX Score
7.0 /10

View and annotate PDF documents, edit and add comments to your documents using a complete set of commenting tools.

Pros

  • Helps Innovate
  • Reliable
  • Enables Productivity
  • Trustworthy

Cons

  • Slower Product Innovation
  • Less Efficient Service
  • Less Transparent

Insufficient Data
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FileCenter is the most fully-featured and inexpensive document management software for small offices.

FileInvite

FileInvite

Insufficient Data
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FileInvite is a website app that will transform the way you collect information from your clients – hassle free and on time! No longer do you have to receive multiple emails from clients, files that are too big, wrong files, late files and sometimes nothing at all. All you have to do is create and send a FileInvite with the information you require. The client then uploads the files and information to a centralized location.